Undoubtedly, it’s easier to access and manage data if organized in a computer file, such as a spreadsheet or database. However, manpower is needed to transfer data from a paper to a database. This is where data entry keyers come into the picture.
But what is a data entry keyer? What do they do, and how do you become one? Find out the answers to these questions in this article.
What Is a Data Entry Keyer?
A data entry keyer is someone who transfers information from physical documents to a computer. They also verify financial and transactional data, compile reports for documentation, and check all data they handle for errors.
As a data entry clerk, a company may ask you to pick the best database for recording and handling data. So, you should not only know how to transcribe information. You must also know the different computer systems used for data entry.
What Skills Do You Need to Become a Data Entry Keyer?
Now that you know what a data entry keyer is, it is time to understand the skills needed for the job. Data entry may seem easy, but it still requires skills to become a successful keyer.
Here are the skills required for data entry keyers:
- Typing Speed & Accuracy.
Data entry involves handling a lot of figures, so it’s essential that you can transcribe them fast and error-free. - Knowledge About Software & Databases.
You must know how to use tools like word processors and spreadsheets. You don’t need extensive knowledge about them because you can learn as you go. However, it’s important to understand the basics. - Organization.
The data you transcribe should be easy to understand to avoid confusing those who will use them. - Attention to Detail.
One of a data entry keyer’s job descriptions is the ability to catch errors and maintain data accuracy. To do this, you must always stay focused and keen on details.
For a more detailed list of the skills needed to qualify as a data entry keyer, check out this article by Upwork.
How to Become a Data Entry Keyer
According to Indeed, an average data entry keyer’s salary can reach $19,521 annually. The more experience you have, the more your salary can increase. If you are a beginner, it’s crucial to have a guide on entering this industry to know where to start.
These are the steps to be a data entry clerk:
Step 1: Get Basic Knowledge
A high school diploma or equivalent is among the most important things for data entry keyers. You also need a basic understanding of computers and software like Excel, Microsoft Word, and data entry tools.
To gain knowledge about these things, you can take online courses related to data entry.
Step 2: Develop Relevant Skills
It’s not enough that you know what tools to use. Developing the skills that qualify you as an entry-level data entry clerk is also crucial.
Step 3: Apply to Jobs
Once you’re confident about your skills, you can apply to entry-level positions on platforms like Upwork, LinkedIn, and Indeed.
Step 4: Get Certifications
While it’s not required for data entry keyers to have relevant certifications, getting some can help you land high-paying jobs. Forbes has a list of free certifications for data entry clerks.
Step 5: Keep Up on the Trends
Technology is constantly evolving. Therefore, you should also expect data entry tools and software to evolve. As this happens, you must keep up with the developments to stay relevant in the data entry industry.
Best Industries for Data Entry Keyers
It is also important that you know which sectors are the best for data entry clerks. According to the US Bureau of Labor Statistics, some of the industries with the most data entry keyers employed in 2023 are:
- Accounting and Financial Services.
7,790 employees - Data Processing, Web Hosting, and Computer-Related Services.
8,170 employees - Elementary & Secondary Schools.
6,460 employees - Employment Services.
18, 240 employees - Management, Scientific, & Tech Consulting.
6,900 employees
Looking at these numbers, it’s safe to say that data entry clerks are integral to many businesses. Therefore, it is an ideal career if you have the skills needed for the job.
Is manual data entry still relevant to businesses? Find out here.
It Takes Skills to Be a Data Entry Keyer
As the world relies more on computers, there is a need for people who can handle physical data and transcribe them to computers. If you think you can handle that job, applying to data entry jobs can help you get a stable career.
But for this to happen, you must first develop your skills and knowledge. Watch tutorials, enroll in online courses, and take certifications to be a successful data entry clerk.
